Files records in alphabetical or numerical order, or according to subject matter or other system.
Reads incoming material and sorts according to file system.
May also verify accuracy of material to be filed.
May also enter information on records.
May perform other clerical duties as necessary.
High school diploma or the equivalent.
Ability to read and comprehend instructions and information.
Professional personal appearance.
Excellent communication skills.
Ability to meet company's production and quality standards.
Excellent attention to detail and organization skills.
Is organized and able to work deadlines.
Must be able to follow detailed instructions and communicate effectively both orally and in writing.
Must be organized and able to work to specified deadlines.
Able to work on computer(s) for long periods of time in an office environment.
Must exhibit patience and tact in dealing with co-workers.
Understand the dealership's terminology and methodology.
Understand and follow work rules and procedures.
Uphold the company’s non-disclosure and confidentiality policies and agreements.
Add new material to file records and create new records as necessary.
Answer questions about records and files.
Assign and record or stamp identification numbers or codes in order to index materials for filing.
Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
Find and retrieve information from files in response to requests from authorized users.
Design forms related to filing systems and scan or read incoming materials in order to determine how and where they should be classified or filed.